Data Protection Policy
1. Havas commits to protect your personal data
Havas is committed to protect your personal data and your privacy. We encourage you to carefully read this
Data Protection Policy.
This Data Protection Policy informs you of our data protection and privacy practices and the way your
personal data are collected online and how that data is used by Havas. This policy will be readily available
on our home page and at the bottom of each page of this Website.
Havas strongly supports the fundamental rights to privacy and Data Protection as well as compliance with
national and international privacy laws.
Havas commits to maintain confidential any personal data and to strictly limit any disclosure in accordance
with applicable local laws and regulations.
This policy is applicable to all Havas Group entities for the collection, processing, use, transmission,
transfer and storage of personal data unless a national legislation imposes to some of them specific data
2. How do we process your personal data?
Havas respects the rights of each individual or candidate to have his privacy and personal data protected.
Havas will observe the following principles when processing your personal data:
- Processing your personal data fairly, lawfully and in a transparent manner;
- Collecting your personal data for specified, legitimate purposes and not processing further in ways
incompatible with those purposes;
- Collecting your personal data which is relevant to and not excessive for the purposes for which it is
collected and used. We may render personal data anonymous when feasible and appropriate, depending on the
nature of the data and the risks associated with the intended uses;
- Maintaining your personal data accurate, and where necessary, kept up-to-date. We will take reasonable
steps to rectify or delete data that is inaccurate or incomplete;
- Keeping your personal data only as long as it is necessary for the purposes for which it was collected and
- Processing your personal data in accordance with the individual’s legal rights;
- Taking appropriate technical and organizational security measures to keep your data safe and prevent
unauthorized access, unlawful processing, and unauthorized or accidental loss, destruction, or damage to
- Processing your personal data only if it is lawful in accordance with a legal basis including if you have
unambiguously given your consent to such process.
3. Why we collect your personal data?
Havas may collect personal data from you to complete following operations:
- profile creation;
- information requests;
- subscriptions to newsletters and sending those letters;
- job applications.
4. What data is collected?
Havas collects and uses your personal data with appropriate notice and consent when it is required, and after
having informed you in a proper way.
Personal data means any information relating to an identified or identifiable natural person (‘Data
subject’). An identifiable person is one who can be identified, directly or indirectly, in particular by
reference to an
identifier such as a name, an identification number, location data, an online identifier or to one or more
factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of
that natural person.
This Policy does not cover personal data rendered anonymous. Personal data is rendered anonymous if
persons are no longer identifiable or are identifiable only with a disproportionately large expense in time,
cost, or work. If personal data rendered anonymous become no longer anonymous (i.e., individual persons are
again identifiable), or if pseudonyms are used and allow identification of individual persons, then this
will again apply.
It is always up to you whether to pass personal data on us, although if you elect not to do so, we reserve
right not to register you as a user or not to provide you with any services.
The types of personal data we collect from you may include:
- your name, surname, age, company, email address, phone number;
- educational and employment background, and job interest data (for candidates);
- your Havas user ID and password (where applicable);
- IP address.
5. How we use your data?
We gather and use personal data for the following purposes:
Browsing and Searching:
We collect certain personal data when you visit the website or click
on the various
links for services. We collect those data to improve your web user experience for your next visits (ex:
selection, language), to help run the sites more efficiently, to gather broad demographic information, to
monitor the level of activity on the websites, and to evaluate the effectiveness of our advertising. See also
Newsletters and promotional e-mails:
We collect personal data when you ask to receive
newsletters. We use
data to provide you the information you request.
If you contact us, we keep a record of your correspondence or comments,
data, in a file specific to you. We use these data to help us provide you better service in the event you
contact us again.
we process personal information of candidates to manage the recruitment
We’ll keep your personal data for the duration needed to complete the purpose for which they were
6. What we do with your Personal data?
If you do disclose personal data to us, directly or not, we will:
- not sell or rent it to a third party without your permission
- take commercially reasonable precautions to protect the personal data from loss, misuse and unauthorized
access, disclosure, alteration and destruction;
- not process the personal data except:
- in the aggregate with other data in such a way so that your identity cannot reasonably be determined
example, statistical compilations);
- as required by law, for example, in response to a subpoena or search warrant;
- to outside auditors who have agreed to keep the data confidential;
- as necessary to protect the rights, safety, or property of Havas, its users, or others; this may
example) exchanging information with other organizations or public authorities for identification, fraud
protection and/or risk reduction.
7. Your consent
By providing us with your personal data and/or using the websites and/or entering into a contract with us,
consent to our processing your personal data for the purposes described in article 3.
You also consent to our transferring your personal data to countries or jurisdictions which do not provide
same level of data protection as the EU, if necessary for the above purposes. If we do make such a transfer,
will provide appropriate safeguards to ensure that your personal data is duly protected. If you provide us
personal data about another person, you confirm that they have appointed you to act for them, to consent to
processing of their personal data including sensitive personal data and that you have informed them of our
identity and the purposes (as set out above) for which their personal data will be processed. We do not
personal data of minors under 16 without the express consent of their parents or legal representatives.
8. Links to third-party websites
Havas websites or services may provide links to third-party applications, products, services, or websites for
your convenience and information. If you access those links, you will leave the Havas website. Havas does not
control those third-party websites or their privacy practices, which may differ from Havas practices. We do
endorse or make any representations about third-party websites. The personal data you choose to provide to or
that is collected by these third parties are not covered by the Havas Data Protection Policy. We encourage you
We may also provide social media links that enable you to share data with your social networks and to
with Havas on various social media sites. Your use of these links may result in the collection or sharing of
data about you, depending on the feature. We encourage you to review the privacy policies and settings on the
social media sites with which you interact to make sure you understand the data that may be collected, used,
shared by those sites.
If you post, comment, indicate interest, or share personal data, including photographs, to any public forum,
social network, blog, or other such forum, please be aware that any personal data you submit can be read,
viewed, collected, or used by other users of these forums, and could be used to contact you, send you
unsolicited messages, or for purposes that neither you nor Havas have control over. Havas is not responsible
the personal data you choose to submit in these forums.
9. Your Data protection rights
Right of access
As data subjects you may inquire as to the nature of the personal data Havas owned about you. You will be provided access to your personal data regardless of the location of the data processing and storage.
Right to rectification
If your personal data is inaccurate or incomplete, you may
request that the data be amended.
Right to object
You have the right to object at any time to the processing of your
personal by Havas.
Right to erasure
You can ask for the deletion of your personal data when it is allowed
by applicable data protection laws and
Right to restriction of processing
You have the right to require a restriction of the
processing of your personal data when it is authorized by
applicable data protection laws and regulations.
Right to data portability
If you meet the conditions settled by the applicable data
protection laws and regulation, you have the
right to receive a subset of your personal data and to transmit them from Havas to another data controller. You can also require the direct transmission from Havas to another controller when it is
Right to lodge a complaint
You have the right to lodge a complaint with the competent
supervisory authority. All requests for aforementioned rights, and any questions regarding this Data Protection Policy, may be sent to:
Havas Data Protection Officer
10. Change in this Data Protection Policy
Havas reserves the right to modify this privacy statement as needed, for example, to comply with changes in
laws, regulations, Havas practices and procedures, or requirements imposed by data protection authorities.
In this case, Havas will inform Havas candidates and other persons of any material changes in this policy. Havas
will post all changes on relevant internal and external websites.
Last update: May 2018